If you are already using a Zoom Rooms account, we have good news for you, getting Zoom Rooms with ScreenCloud is easy. Skip ahead to Part 3 of this guide and follow the steps from there.

You can also follow along with the below video as you set up your Zoom Rooms integration.

When using Zoom Rooms, you will need 2 sets of hardware.

Firstly, you will need hardware for your meeting room including a TV, a macOS or Windows PC, and a webcam with an embedded microphone or an additional microphone. You could also use an all-in-one macOS or Windows PC which has the computer, screen, webcam, and microphone altogether.

Secondly, you will need a tablet for the Zoom Rooms controller app, which could be an iOS, Android, or Windows tablet. Note that this tablet device running the Zoom Rooms controller app can be set up as either a ‘Room Controller’ if you only want to control your room, or a ‘Scheduling Display’ to have full control over scheduling options as well. Note that the ‘Scheduling Display’ feature is only available on the iOS and Android version of the Zoom Rooms controller app though, and not available on the Windows version of the app. For more information click here.

For more information on how to set up your Zoom Rooms account, follow this official documentation provided by Zoom here. For a more simplified tutorial follow the steps below.

1.1.1. As stated earlier, you will need a TV, a macOS or Windows PC, and a webcam with an embedded microphone or an additional microphone.

You can refer to Zoom Room's verified hardware at the end of this guide if you are selecting new hardware for this setup.

1.1.2. You will also need an iOS, Android, or Windows tablet for Zoom’s Controller app, used for starting and stopping meetings. You can refer to Zoom Room's tablet recommendations to ensure you select the best devices for this setup.

1.1.3. You will also need a Zoom Rooms license.

1.2.1. In order to set up Zoom Rooms you will need to either purchase a Zoom Rooms license (click here to purchase a license) or sign up for a 30-day trial (click here to sign up).

1.2.2. Make sure your account is an administrator account to complete the following steps.

2.1. After purchasing a Zoom Rooms license or getting set up with your 30-day trial, log in to your Zoom Rooms account using this link, https://zoom.us/signin.

2.2. First, you’ll want to set up a room. In the left sidebar, select the Room Management section then select Zoom Rooms.

2.3. Next select Add Room to create your room.

2.4. Give your room a name, and make sure your room’s type is set to Zoom Room (for shared spaces). You can also select a location for your room. Then select Finish.

These steps require using your computer's internet browser and your Zoom room account.

3.1.1. Open the Zoom Rooms player URL in your computer’s internet browser:

3.1.2. Next, move your cursor to the menu button in the top right and open the side menu.

3.1.3. Next, select the Copy Unique URL button.

3.1.4. This will open a pop-up, select Yes, I’m sure to confirm that you would like to copy the unique URL.

3.1.5. Here’s an example of the type of URL that will be copied:

3.1.6. With the link copied to your clipboard, or opened in another browser tab, move on to the next steps.

Please note: If you click the copy unique URL button again, this will create a new Zoom Rooms player URL and pairing code.

3.2.1. Go back to the Rooms Management > Zoom Rooms section in your Zoom Rooms account (to get there, follow this link - https://zoom.us/location), select ‘Edit’ next to the name of the room you want to use with ScreenCloud.

3.2.2. Select the Digital Signage tab.

3.2.3. Click either of the Add Content buttons.

3.2.4. Select the URL option and paste in the unique ScreenCloud zoom rooms player link you copied earlier - https://zoom.screencloud.com/?id=c7805087-689b-410c-b5a6-05712ae86d76 - then select Add URL and then select Add 1 item.

3.2.5. To apply the ideal settings you need to set up the ScreenCloud browser player with Zoom Rooms, please:

3.2.6. Your setup should now appear similar to the below:

Please note: The site thumbnail will appear as black in the Zoom Rooms account settings in your browser. If you wish to view the pairing code, you can simply open the unique Zoom Room URL in your browser.

These steps are for replacing the previous ScreenCloud Zoom Room integration that used the ScreenCloud browser player, https://player.screen.cloud/browser/index.html. Please replace this with the new ScreenCloud Zoom Room player URL.

3.3.1. In your Zoom Rooms account, head to Rooms Management > Zoom Rooms - You can also follow this link - https://zoom.us/location.

3.3.2. Select Edit next to the name of the room you want to use with ScreenCloud.

3.3.3. Select the Digital Signage tab.

3.3.4. Next, delete the URL you have set as your digital signage content by selecting the 3 dot menu button to the right of it and then selecting Delete.

3.3.5. Next, get ready to add your new URL by scrolling up and selecting the Add Content button.

3.3.6. Select the URL option and then add the ScreenCloud Zoom Room player unique URL you copied and finish adding it by selecting Add URL and then selecting the Add 1 Item button.

3.3.7. Next, scroll down and change the duration on your URL to 23:59:59 by selecting the edit button next to the duration, setting the duration correctly, and then selecting OK.

3.3.8. Finally, take the pairing code that you see on your Zoom Room screen and replace the existing screen you have in your ScreenCloud account by using the Replace Device feature here.

Next up, you’ll want to install the Zoom Rooms app on your macOS or Windows device as well as your iOS, Android, or Windows tablet.

4.1. First, download and install the Zoom Rooms app onto the macOS or Windows device that you are using for your meeting room setup.

4.2. Next, get out your iOS, Android, or Windows tablet and download the Zoom Rooms controller app from the app store using the links on Zoom’s Download Center page located under the ‘Controllers for Zoom Rooms’ section.

4.3. Next, sign in to your Zoom Rooms account on both your macOS or Windows device as well as your iOS, Andro, ID, or Windows tablet and select the correct Zoom Room to use by doing the following:

On your computer that is running the Zoom Rooms app

On your tablet with the Zoom Room controller app.

Please note: If at any time you are asked for your ‘Room Passcode’ to sign out or exit the app, know that the passcode will be 00000 unless you change it. If it was changed, you can find it in your Zoom account in Room Management > Zoom Rooms and the edit section of the correct room in the ‘Rooms Profile’ tab under ‘Room Passcode’.

4.4. ScreenCloud’s Zoom Rooms player should start up automatically and act as a screensaver when your Zoom Room Conference is not in active use. Continue below to learn how to use the pairing code to pair to the screen and set it up in your ScreenCloud account.

5.1.1. After following the steps above, the ScreenCloud Zoom Rooms player will load automatically on your Zoom Rooms screen when it is not in use for a video meeting. The first time the ScreenCloud Zoom Rooms player loads (this may take up to 30-60 seconds), you will see a 6-character pairing code (like the one pictured below) that you will use to add your screen to your ScreenCloud account.

5.1.2. You can also open the unique Zoom Rooms player URL in your internet browser to reveal the current pairing code that will be showing for the Zoom Room setup once the screen is idle.

The next step is to add a screen to your account using the pairing code on your screen.

For a more detailed step on pairing a screen to your ScreenCloud account please see here.

Please refer to An Introduction to ScreenCloud: How to Use ScreenCloud for Digital Signage to learn all about adding content to your screens once you have paired your Zoom Room player URL to your ScreenCloud account.

Please refer to Zoom Rooms system requirements when purchasing hardware to run this service with ScreenCloud. We’ve mentioned their selection of verified hardware below, as well as their minimum requirements

Please note: Zoom does not recommend upgrading to macOS Sequoia for use with Mac Zoom Rooms.