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ScreenCloud Zoom Rooms Integration
ScreenCloud Zoom Rooms Integration

Zoom Rooms let you run video meetings easily. Use ScreenCloud's Zoom Room player to show digital signage on screens when not in a meeting.

Updated over a month ago

If you are already using a Zoom Rooms account, we have good news for you, getting Zoom Rooms with ScreenCloud is easy. Skip ahead to Part 3 of this guide and follow the steps from there.

You can also follow along with the below video as you set up your Zoom Rooms integration.

The above video contains an older interface of the Zoom Rooms menu. In addition, the updated ScreenCloud Zoom Room player URL is contained in the guide's instructions below.


1. How to Set Up Zoom Rooms

When using Zoom Rooms, you will need 2 sets of hardware.

Firstly, you will need hardware for your meeting room including a TV, a macOS or Windows PC, and a webcam with an embedded microphone or an additional microphone. You could also use an all-in-one macOS or Windows PC which has the computer, screen, webcam, and microphone altogether.

Secondly, you will need a tablet for the Zoom Rooms controller app, which could be an iOS, Android, or Windows tablet. Note that this tablet device running the Zoom Rooms controller app can be set up as either a ‘Room Controller’ if you only want to control your room, or a ‘Scheduling Display’ to have full control over scheduling options as well. Note that the ‘Scheduling Display’ feature is only available on the iOS and Android version of the Zoom Rooms controller app though, and not available on the Windows version of the app. For more information click here.

For more information on how to set up your Zoom Rooms account, follow this official documentation provided by Zoom here. For a more simplified tutorial follow the steps below.

1.1. Equipment Needed to Set Up Zoom Rooms

1.1.1. As stated earlier, you will need a TV, a macOS or Windows PC, and a webcam with an embedded microphone or an additional microphone.

  • If you are using a Mac setup, you will need a macOS device with a screen, camera, and microphone built-in like an iMac, or a standalone macOS device like a Mac Mini with a camera and microphone added (note that your macOS device will need to be running OS X Yosemite 10.10.X or higher).

  • If you are using a Windows setup, you will need a Windows device with a screen, camera, and microphone built-in like an all-in-one PC, or a standalone Windows device like an Intel NUC with a camera and microphone added (note that your Windows device will need to be running Windows 10, preferably the most up to date version).

You can refer to Zoom Room's verified hardware at the end of this guide if you are selecting new hardware for this setup.

1.1.2. You will also need an iOS, Android, or Windows tablet for Zoom’s Controller app, used for starting and stopping meetings. You can refer to Zoom Room's tablet recommendations to ensure you select the best devices for this setup.

1.1.3. You will also need a Zoom Rooms license.

1.2. Getting a Zoom Rooms License

1.2.1. In order to set up Zoom Rooms you will need to either purchase a Zoom Rooms license (click here to purchase a license) or sign up for a 30-day trial (click here to sign up).

1.2.2. Make sure your account is an administrator account to complete the following steps.


2. How to Create a Zoom Room

2.1. After purchasing a Zoom Rooms license or getting set up with your 30-day trial, log in to your Zoom Rooms account using this link, https://zoom.us/signin.

2.2. First, you’ll want to set up a room. In the left sidebar, select the Room Management section then select Zoom Rooms.

Screen_Shot_2022-04-01_at_18_13_51.png

2.3. Next select Add Room to create your room.

Screen_Shot_2022-04-01_at_18.25.55.png

2.4. Give your room a name, and make sure your room’s type is set to Zoom Room (for shared spaces). You can also select a location for your room. Then select Finish.

screencapture-zoom-us-location-room-add-2022-04-01-18_37_36.png


3. How to Set Up your Zoom Rooms Account with ScreenCloud

These steps require using your computer's internet browser and your Zoom room account.

3.1. Create your unique Zoom Rooms player URL

3.1.1. Open the Zoom Rooms player URL in your computer’s internet browser:

3.1.2. Next, move your cursor to the menu button in the top right and open the side menu.

3.1.3. Next, select the Copy Unique URL button.

3.1.4. This will open a pop-up, select Yes, I’m sure to confirm that you would like to copy the unique URL.

3.1.5. Here’s an example of the type of URL that will be copied:

3.1.6. With the link copied to your clipboard, or opened in another browser tab, move on to the next steps.

Please note: If you click the copy unique URL button again, this will create a new Zoom Rooms player URL and pairing code.

3.2. Add the URL to your Zoom Room Account

3.2.1. Go back to the Rooms Management > Zoom Rooms section in your Zoom Rooms account (to get there, follow this link - https://zoom.us/location), select ‘Edit’ next to the name of the room you want to use with ScreenCloud.

3.2.2. Select the Digital Signage tab.

3.2.3. Click either of the Add Content buttons.

3.2.4. Select the URL option and paste in the unique ScreenCloud zoom rooms player link you copied earlier - https://zoom.screencloud.com/?id=c7805087-689b-410c-b5a6-05712ae86d76 - then select Add URL and then select Add 1 item.

3.2.5. To apply the ideal settings you need to set up the ScreenCloud browser player with Zoom Rooms, please:

  1. Set the duration of the URL you just added to 23:59:59

  2. Set the minutes number for Display Period under 'Start displaying content min after a meeting ends' to 0 (note that you may want to set it higher than this, as if you have a scheduled meeting and go over time it will stop the meeting, so you may want to set this to ‘10 minutes‘ to allow for scheduled meetings to go a bit over time if necessary).

  3. Also, set the minutes number for 'Stop displaying content min before a meeting is scheduled to begin' to 0.

  4. Scroll down and enable the Digital Signage option.

  5. And finally, click Save.

3.2.6. Your setup should now appear similar to the below:

Please note: The site thumbnail will appear as black in the Zoom Rooms account settings in your browser. If you wish to view the pairing code, you can simply open the unique Zoom Room URL in your browser.

3.3. Update the URL in your Zoom Room

These steps are for replacing the previous ScreenCloud Zoom Room integration that used the ScreenCloud browser player, https://player.screen.cloud/browser/index.html. Please replace this with the new ScreenCloud Zoom Room player URL.

3.3.1. In your Zoom Rooms account, head to Rooms Management > Zoom Rooms - You can also follow this link - https://zoom.us/location.

3.3.2. Select Edit next to the name of the room you want to use with ScreenCloud.

3.3.3. Select the Digital Signage tab.

3.3.4. Next, delete the URL you have set as your digital signage content by selecting the 3 dot menu button to the right of it and then selecting Delete.

3.3.5. Next, get ready to add your new URL by scrolling up and selecting the Add Content button.

3.3.6. Select the URL option and then add the ScreenCloud Zoom Room player unique URL you copied and finish adding it by selecting Add URL and then selecting the Add 1 Item button.

3.3.7. Next, scroll down and change the duration on your URL to 23:59:59 by selecting the edit button next to the duration, setting the duration correctly, and then selecting OK.

3.3.8. Finally, take the pairing code that you see on your Zoom Room screen and replace the existing screen you have in your ScreenCloud account by using the Replace Device feature here.


4. How to set up Zoom Rooms with ScreenCloud

Screen_Shot_2022-03-31_at_20.29.41.png

Next up, you’ll want to install the Zoom Rooms app on your macOS or Windows device as well as your iOS, Android, or Windows tablet.

4.1. First, download and install the Zoom Rooms app onto the macOS or Windows device that you are using for your meeting room setup.

  • For a macOS, device click the ‘Mac’ download link at the bottom of the page here.

  • For a Windows, device click the ‘Windows’ download link at the bottom of the page here.

4.2. Next, get out your iOS, Android, or Windows tablet and download the Zoom Rooms controller app from the app store using the links on Zoom’s Download Center page located under the ‘Controllers for Zoom Rooms’ section.

  • For an iOS device click the ‘Download in App Store’ button under the ‘Controllers for Zoom Rooms’ section here.

  • For an Android device click the ‘Download in Google Play’ button under the ‘Controllers for Zoom Rooms’ section here.

  • For a Windows, device click the ‘Download in Microsoft’ button under the ‘Controllers for Zoom Rooms’ section here.

4.3. Next, sign in to your Zoom Rooms account on both your macOS or Windows device as well as your iOS, Andro, ID, or Windows tablet and select the correct Zoom Room to use by doing the following:

On your computer that is running the Zoom Rooms app

  1. Open the Zoom Rooms app on your macOS or Windows device and click the Sign In link located in the top left corner to sign in to your Zoom Rooms account.

  2. On the next page sign in with your Zoom account using your email and password or use the Sign In with Google link to sign in with the Google account that is connected to your Zoom account.
    Please note: Signing in with your Zoom Rooms account is better than using the 6-digit code you see when you open the Zoom Rooms app, so make sure to follow the steps above.

On your tablet with the Zoom Room controller app.

  1. Next, open the Zoom Rooms controller app on your iOS, Android, or Windows tablet and click the Sign In link located in the top left corner to sign in to your Zoom Rooms account. On the next page sign in with your Zoom account using your email and password or use the Sign In with Google link to sign in with the Google account that is connected to your Zoom account.

  2. You will then be asked to select which room you want to use. Select the room you set up to use with ScreenCloud earlier.

  3. Next, when asked What do you want to use this device for?Select Room Controller if you only want to control your room and Scheduling Display to have full control over scheduling options as well.

Please note: If at any time you are asked for your ‘Room Passcode’ to sign out or exit the app, know that the passcode will be 00000 unless you change it. If it was changed, you can find it in your Zoom account in Room Management > Zoom Rooms and the edit section of the correct room in the ‘Rooms Profile’ tab under ‘Room Passcode’.

4.4. ScreenCloud’s Zoom Rooms player should start up automatically and act as a screensaver when your Zoom Room Conference is not in active use. Continue below to learn how to use the pairing code to pair to the screen and set it up in your ScreenCloud account.


5. How to add content to your Screens

5.1. Find the pairing code of the Zoom Room player

5.1.1. After following the steps above, the ScreenCloud Zoom Rooms player will load automatically on your Zoom Rooms screen when it is not in use for a video meeting. The first time the ScreenCloud Zoom Rooms player loads (this may take up to 30-60 seconds), you will see a 6-character pairing code (like the one pictured below) that you will use to add your screen to your ScreenCloud account.

5.1.2. You can also open the unique Zoom Rooms player URL in your internet browser to reveal the current pairing code that will be showing for the Zoom Room setup once the screen is idle.

5.2. Pair the Zoom Room player to your account

The next step is to add a screen to your account using the pairing code on your screen.

  1. Login to your ScreenCloud account at https://studio.screencloud.com/

  2. Click on Screens in the left-hand navigation, or click https://studio.screencloud.com/screens

  3. Next, select the Add Screen button located in the top right corner.

  4. Enter the pairing code that you see on your Zoom Rooms screen, along with a name for your screen, and click Continue.

  5. You'll see your new screen turn up in the list of screens in your account.

For a more detailed step on pairing a screen to your ScreenCloud account please see here.

5.3. Add content to your Zoom Room screen

Please refer to An Introduction to ScreenCloud: How to Use ScreenCloud for Digital Signage to learn all about adding content to your screens once you have paired your Zoom Room player URL to your ScreenCloud account.


6. Recommended hardware for a ScreenCloud and Zoom Rooms setup

Please refer to Zoom Rooms system requirements when purchasing hardware to run this service with ScreenCloud. We’ve mentioned their selection of verified hardware below, as well as their minimum requirements

Windows

Verified Zoom Rooms Windows platforms

Minimum Requirements to run Zoom Rooms on Windows

  • Windows 10 Pro 64-bit

  • Windows 10 IoT Enterprise LTSB/LTSC 64 bit

  • Windows 11 Pro 64-bit

  • Windows 11 IoT Enterprise 64-bit

macOS

Verified Zoom Rooms macOS platforms

Minimum Requirements to run Zoom Rooms on macOS

  • macOS 10.11 or higher

Please note: Zoom does not recommend upgrading to macOS Sequoia for use with Mac Zoom Rooms.

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